Meeting Room Use & Policies

The meeting rooms of the Oklahoma City Community Foundation are available for charitable organizations associated with the Community Foundation to utilize for meetings and educational presentations. These rooms are appropriate for business meetings of boards or committees, short-duration training and presentation sessions and small receptions for awareness-building or networking.

Meeting Rooms at the Community Foundation Available for Reservation

  • Rose Rock — Board Room includes: one eight foot table, capacity for 10 guests, no A/V available
  • Land Run Room — Training Room includes: small eight foot tables, capacity for 18 guests, A/V capabilities
  • Redbud — Training Room includes: small eight foot tables, capacity for 36 guests, A/V capabilities
  • Community Room — Conference Room includes: sixty inch round tables, capacity for 100, A/V capabilities, microphone (podium, wired), lapel (wireless), handheld (wireless) and speaker phone available upon special request.

Availability

  • Rooms can be reserved between 8 a.m. and 5 p.m. Monday-Friday, if room use extends after 5 p.m., security provided by the Community Foundation is required at the expense of the organization.
  • Organizations are asked to keep their functions to a maximum of three hours between 8 a.m.-5 p.m. Monday-Friday.

A/V Options

  • Option 1: The Community Foundation provides Windows 10 PCs attached to display screens, a wireless keyboard, mouse and a handheld presentation control device with a laser pointer for your organizational use in the Land Run Room, Redbud Room and the Community Room. These PCs will accept USB thumb drives.
  • Option 2: Organizations are also permitted to bring their own devices that have an HDMI output connection whether it be a PC, Mac or Chromebook. The Community Foundation can provide an HMDI cable if needed. If you choose to bring your own device, the Community Foundation will not provide a wireless keyboard, mouse or presentation control device.
  • Option 3: Organizations can wirelessly connect their computer equipment to our display screens in the Land Run Room and the Redbud Room. In this case, no HDMI output connection or cable is necessary. The wireless connection uses a device called ClickShare. ClickShare allows guests to connect to a small device known as a puck, to any USB port on your equipment. If you choose to connect wirelessly, the Community Foundation will not provide a wireless keyboard, mouse or presentation control device.

Setup and cleanup

  • Guests are responsible for room setup and must return the space to its original configuration upon departure including removing trash, cleaning table tops/chairs, etc.
  • Food and drink should be limited to pre-boxed and prepared meals in the Land Run Room and Redbud.
  • No alcohol may be served without a licensed caterer onsite.

Parking

  • Guests may park in the lot east of the main building or street parking along Broadway.
  • The lot directly next to the building is reserved for Community Foundation staff members, trustees and donors 8 a.m.-5 p.m. Monday-Friday.
  • Parking after 5 p.m. is available in the adjacent lot or street parking along Broadway.

Request Forms

  • Organizations interested in using one of our spaces, must complete a request form and submit it to the Community Foundation Office Manager, Caseyna Jones.
  • Requests will be considered on a weekly basis.
  • Requests may not be made for more than two events per organization in a calendar year and will not be confirmed more than 90 days prior to event.

Fees for Organizations with Endowment Funds at the Community Foundation

  • Events hosted with no food served Monday-Friday between 8 a.m.-5 p.m.: No fee required if event is less than three hours.
  • Events hosted with food served Monday-Friday between 8 a.m.-5 p.m.: $100 clean up and maintenance fee, does not include kitchen use.
  • Events hosted with food requiring use of the Catering Kitchen: $150 fee.
  • Events hosted after 5 p.m. Monday-Friday: $100 fee, unless Community Foundation staff members are onsite.
  • Organizations will be billed for security charges when functions are hosted after 5 p.m. Monday-Friday: $80 minimum, fee dependent on time frame of event.
  • Additional fees for security and A/V uses may be charged if required.

Fees for Organizations without Endowment Funds at the Community Foundation

  • A non-refundable deposit of $50 is required to reserve the room—this deposit will be applied to any further charges to be billed.
  • Events hosted with no food served Monday-Friday between 8 a.m.-5 p.m.: $100 fee.
  • Events hosted with food served Monday-Friday between 8 a.m.-5 p.m.: $150 clean up and maintenance fee, does not include kitchen use.
  • Events hosted with food requiring use of the Catering Kitchen: $150 fee.
  • Events hosted after 5 p.m. without food Monday-Friday: $100 fee.
  • Events hosted after 5 p.m. with food Monday-Friday: $250.
  • Organizations will be billed for security charges when functions are hosted after 5 p.m. Monday-Friday: $80 minimum, fee dependent on time frame of event.
  • Additional fees for security and A/V uses may be charged if required.

*The Community Foundation is a non-smoking facility. It is not permitted in the building, parking lot or grounds.

Meeting Room Diagrams
Community Room
Land Run
Red Bud
Rose Rock

► Catering Information