Community Room Use & Policies

The community room set up for an eventThe Community Room of the Oklahoma City Community Foundation is available for charitable organizations to utilize for meetings and educational presentations. The room is appropriate for business meetings of boards or committees, short-duration training and presentation sessions, and small receptions for awareness-building or networking.

► Community Room Use Policy
The Community Room of the Oklahoma City Community Foundation is available for charitable organizations associated with the Community Foundation to utilize for meetings and educational presentations.  The room is appropriate for business meetings of boards or committees, short-duration training and presentation sessions, and small receptions for awareness-building or networking.  No smoking is allowed on the premises of the Oklahoma City Community Foundation, including building, parking lots and grounds.

Setup and cleanup of the room and the supporting areas must be accommodated within the normal staffing responsibilities of the Community Foundation.  Tables and chairs are available and can be provided in one of several pre-determined configurations.  Audiovisual equipment is available but usage is limited to Community Foundation staff and or others who have been specifically authorized by the Community Foundation IT director.  Organizations using the space will be asked to return it to its original configuration, to remove all trash and other materials related to the building, and to clean all table tops, counter tops and chairs if any food or drinks are provided.  Food and drinks should be limited to those that are pre-boxed and prepared and do not require refrigeration. No alcohol may be served except by a licensed caterer.

The Community Room is available during normal business hours. If use of the room extends after 5:00 P.M., security provided by Community Foundation security contractor may be required. Organizations are asked to limit the time period for their functions during normal business hours to three hours. The building is not available before 8:00 A.M. Use of the room on weekends is currently not available.

Parking during normal business hours is available in the lot located to the east of the main building and on-street parking along Broadway. Parking next to the building is utilized during the day by Community Foundation staff, trustees and donors. Parking after normal business hours is available in the adjacent lot and other nearby locations.

For organizations with endowment funds at the Community Foundation, there is no fee for use of the room during normal business hours if there is no food served.  If food is served, there will be a charge of $100 for general cleanup and maintenance. This includes boxed meals or light refreshments.  Use of the kitchen is not included.   If the meeting occurs after normal business hours there will be a charge of $100 unless Community Foundation staff members are present for the entire meeting.  Additional fees for security and operation of audiovisual equipment may be charged if required. The minimum charge for security for meetings that occur after normal business hours is $80. Organizations will be billed for room use and security charges.

For organizations that do not have endowment funds at the Community Foundation, the fee for use of the room during normal business hours will be $100 if there is no food served.  If food is served, there will be a charge of $150 for general cleanup and maintenance. This includes boxed meals or light refreshments.  Use of the kitchen is not included.  If the meeting occurs after normal business hours there will be a charge of $150 if no food is served and $250 if food is served. Additional fees for security and operation of audiovisual equipment may be charged if required.  The minimum fee for security for meetings that occur after normal business hours is $80.  Organizations will be billed for room use and security charges.  A non-refundable deposit of $50 is required to reserve the room.  This deposit will be applied to any charges to be billed.

Organizations interested in using the Community Room may complete the following request form and submit it to the Community Foundation Office Manager. Requests will be considered on a weekly basis and will be coordinated with other events planned in the building.  Requests may not be made for more than two events per organization in a calendar year.  Requests will not be confirmed for more than 90 days ahead of the scheduled event.

Community Room Policy Download
Room Layout Options

► Catering Information

 


Community Room Use Request Form